Viridis Software Solutions
Improving Life and Wellbeing
Secure medical records and booking systems trusted by boarding schools across the UK. GDPR compliant, ISI inspected, and built for the needs of modern education.
Applications
MEDRS v4
A comprehensive SaaS medical records system for boarding and day schools. Fully GDPR compliant with 100+ configurable permissions.
- Granular permissions & role-based access
- Real-time notifications & audit logging
- Comprehensive reporting & patient management
Bookings Registration
A modern application for managing course interests, applications, and payments for educational institutions. Streamline enrolments with automated workflows.
- Flywire & GoCardless payment integration
- Automated email invitations & receipts
- Built-in consent tracking & data protection
MEDRS v4 (Medical Records System)
MEDRS (Medical Records System) v4 is a modern, comprehensive SaaS application designed for use in boarding and day schools. The system fully complies with current legislation relating to the storage of medical data, including GDPR and UK medical record retention requirements.
The system facilitates seamless communication between medical and boarding staff to ensure compliance with National Minimum Standards as defined by the Department for Education. Pertinent information is appropriately disseminated whilst maintaining appropriate levels of confidentiality through a granular permission system with 100+ configurable permissions.
MEDRS v4 is accessed via a modern, responsive web interface connected to a secure, encrypted database. All data is protected using industry-standard encryption methods, and secure connections protect data in transit from the secure database, through the system, all the way to the authorised user. After consultation with the recommended standards for the storage of medical data published by the Royal College of Physicians, the system conforms to and adopts the relevant recommended best practice and as such, comes highly recommended by all that have used the system.
Department for Education – Boarding School National Minimum Standards
Royal College of Physicians – Medical Record Keeping Standards
Features
- Patient Management: Complete patient registration with demographics, medical history, and photographs. Search and filter patients easily with advanced search capabilities.
- Medical Attendance: Log patient visits with detailed notes and configurable categorization. Track attendance patterns and generate reports for compliance.
- Appointment Scheduling: Schedule and manage appointments with calendar integration, send reminders, and track appointment history.
- Medication Tracking: Track medications, vaccinations, and prescriptions with expiry alerts and administration monitoring.
- Vital Signs Monitoring: Record and track vital signs over time with charting and historical tracking for trend analysis.
- Document Management: Upload, store, and organize medical documents securely with categories, notes, and version control.
- Clinical Notes & Alerts: Record clinical and administrative notes with restricted access options. Flag critical information visible to all authorized staff.
- Security & Compliance: GDPR compliant with industry-standard encryption, 100+ granular permissions, role-based access control, and comprehensive audit logging.
- Data Import/Export: Mass data entry capabilities and CSV patient import/export functionality for efficient bulk operations.
- Comprehensive Reporting: Generate Off Sport lists, admission reports, medication expiry reports, and custom audit reports. 24-hour attendance log for monitoring facility activity.
Bookings Registration System
Bookings Registration System is a modern application for managing course interests and applications for educational institutions. It allows potential students and parents to express interest in courses and supports an invite-based full application form for detailed data collection.
The system streamlines enrolments, improves communication, and simplifies payments. Manage course interests, applications, and payments all in one place with a comprehensive booking platform. Admin features include configuration for branding, email templates, SMTP settings, client logo uploads, system user management, and course management. Invoice creation and payment tracking integrate with Flywire and GoCardless. Automated emails support invitations, receipts, and invoices, with built-in consent tracking for data protection.
Key Features
- Public Interest Form: Collect initial interest from potential students and parents
- Application System: Invite-based full application form for detailed student data
- Admin Dashboard: Manage applications, branding, email templates, SMTP, client logos, users, and courses
- Invoice & Payments: Flywire and GoCardless integration for invoice creation and payment tracking
- Automated Emails: Invitations, receipts, and invoices via SMTP or PHP mail
- Data Protection: Consent tracking for images, travel, and medical information
About Us
Viridis Software Solutions Ltd. utilises professional knowledge and expertise to develop secure software solutions, tailored for the needs of its clients. The focus of the company is upon providing systems for boarding and day schools which is where the leadership of the company originates. Our systems have been subject to ISI inspections and received extremely positive mention in the inspection feedback at how our software excelled in the required areas to enable full compliance with the National Minimum Standards set by the Department for Education.
Testimonials
Viridis Software Solutions has been the perfect tonic to a difficult problem of record management at a summer school. With many staff on temporary contracts and working in different locations, we needed something that tracked all medical and pastoral treatment given to students in an easy to understand manner. Viridis delivers this in spades and our staff have found it a revelation.
Guy Collins-Down – Chief Commercial Officer, Harrow School Enterprises Limited
Since using the Medical Records System we have greatly improved the communication between the Health Centre and the Boarding staff as well as the standards of documentation. The system is really intuitive and simple to use with great functionality. It lets us as nurses disseminate important information but maintain confidentiality in a secure environment. I would highly recommend the system to other boarding schools who are looking to ensure compliance with the National Minimum Standards, having had the system highly praised during external inspections.
Mrs Lynn Thomson – Senior Nurse, New Hall School
New Hall is the fourth independent boarding school that I have had the pleasure to work in, and I am astonished at the ease of use, yet level of sophistication, that this system brings to the boarding house. It cuts out the paperwork, the phone calls, and fear of misjudging a medication dose timing. With the patient transfer report at the touch of a button, I am able to immediately print off the child's history and development of an illness for paramedics or hospital. I have never come across such a useful tool that keeps track of the children in my care, and enables me and the school nurses to track our communications to each other too. I can honestly recommend the Medical Records System to all boarding schools, and look forward to future developments.
Miss Jac Plamer – Housemistress, New Hall School
Having used alternative systems in the National Health Service and later at Chelmsford College for recording minor injuries, I was pleasantly surprised and impressed at how easy the Medical Records System was to use. It made me feel confident using the system knowing that when I leave work, everyone that needs access to my notes has them to be able to provide continuity of care. This reduces risk of medication errors and missing important information. It is very intuitive to use and patients are very easy to find given the flexibility of the search bar. It gives me such peace of mind.
Mrs Karen Farmiloe – Boarding Assistant, New Hall School
Clients
Data Security
At Viridis Software Solutions we take data security very seriously indeed. We care passionately about the safety of your data, your organisational reputation and the confidentiality your patients expect and are legally entitled to.
Our systems protect your data in many ways. Some cannot be mentioned here as it could compromise the very security we work hard to provide but essentially, there are three areas that we have focussed on, to ensure data integrity at all times:
Data at Rest
The data is electronically protected when stored in our databases. We use encryption keys and complex cryptography methods to ensure that all the information is as secure as it possibly can be.
Data in Transit
We provide forced SSL connections to ensure that data is protected whilst travelling from the secure database to the remote terminal. Usernames and passwords ensure only authorised access.
Physical Security
We use data centres compliant to ISO27001:2013 and the medical certification NEN 7510 to protect against physical threats, unauthorised access, and ensure system backup reliability.
Governance & Standards
Industry standards ensure products and services are developed to a manner that ensures quality, safety, reliability and efficiency.
The NHS Code of Practice
Developed by the Department of Health as a guide to the required standards of practice in the management of patient data for those who work within or under contract to the NHS organisations in England. It is built upon and references legal requirements and professional best practice.
UK GDPR & Data Protection Act 2018
The storage and handling of personal information must comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This legislation defines UK law on the processing of the data of identifiable living people. It is the principal legislation that governs the protection of personal data in the UK, replacing the Data Protection Act 1998 with strengthened requirements for data controllers and processors.